INSURANCE AND CLAIMS SPECIALIST
Department: Management Services
Division: HR/Risk Management
Pay Grade: GRADE 12: $46,595.07 - $69,892.60 Annual Salary ($22.40 - $33.60 hourly rate)
FLSA Status: Non-Exempt, Full-Time, 40 Hours Weekly, Eligible for Benefits
GENERAL PURPOSE OF THE INSURANCE AND CLAIMS SPECIALIST
This position will assist the Purchasing team in contract management support, data
management, and validation/approval of city's purchasing policies related to the procurement
of materials, supplies, services, and equipment for city departments and operations. Reports
directly to the Purchasing Coordinator and receives general direction from the Fiscal Operations
Manager/Treasurer. May exercise functional and technical supervision over purchasing staff
from City departments and divisions.
FISCAL OPERATIONS TECHNICIAN - ESSENTIAL JOB FUNCTIONS
• Acts as liaison between the Purchasing division and all departments regarding official
documents and contracts.
• Understands and implements city purchasing policies and procedures. Assists customers,
departments, and employees by providing purchasing services, explaining policies and
procedures, and answering questions.
• Assists in implementing applicable insurance and bonding requirements related to City
contracts, acting as liaison between Legal and Risk Management staff related to contract
liability issues and concerns.
• Assists in maintaining accurate, relevant information within the City's contract
management application. Provides technical assistance and customer support to end users.
• Assists in implementing back-end system tasks in the City's contract management
application, to improve workflow, create new workflow, create new contract types, and
other software projects.
• Assists in reviewing and entering expenditure contracts in the City's financial system;
Ensures that contracts are properly entered and securely maintained as the official City
record.
• Assists in reviewing and processing requisitions, purchase order change orders,
contracts, and contract amendments / change orders; verifying that proper purchasing
policies and procedures have been followed.
• Answers purchasing and contracting questions and provides timely information for city
staff.
• Assists and acts as back-up for Purchasing Coordinator in the preparation of requests for
proposals, bids, and other necessary documents, maintenance of purchasing webpage,
attendance in bid & proposal meetings related to the purchase of supplies, equipment,
services, and materials.
• Assists in market research services for other city departments and divisions to adhere to
purchasing policies and procedures as they navigate the on-going supply chain issues.
• Maintain a variety of logs and records relating to the purchase contracts and procurement
of materials, supplies and equipment.
• Performs a variety of general clerical and accounting duties as required.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employee is required to
work as a team and frequently meet with co-workers and supervisors; employee is required
to communicate in-person with the public during office hours; and employee is required to
use on-site equipment.
• Provides operations coverage for Purchasing office and staff members.
• Perform other related duties as required/assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS
• At least two years of technical purchasing/buying/contract management experience
preferred.
• Specialized training in purchasing, buying or a related field and data management is
desirable.
• High school diploma or its equivalent.
• Any combination of experience and education that would likely provide the required
knowledge and abilities may be qualifying.
SPECIAL REQUIREMENTS
• Possession of, or ability to obtain, an appropriate, valid Utah driver's license.
• Employee will be required to complete NIMS IS100, IS200, IS700 and IS800 within one
year of hire.
