Finance & Payroll Assistant

Location: KOTM: Orem, Utah

Job Type: Full-Time / Part-Time

Reports To: Chief Financial Officer (CFO)

Job Summary:

Under the direction of the Chief Financial Officer (CFO), the Payroll & Finance Assistant will be responsible for supporting payroll processing and assisting with accounts payable/receivable and supporting payroll processing for a fast-paced, growing non-profit organization. This role ensures accurate payroll administration, maintains financial records, and provides excellent service regarding payroll and accounting-related inquiries.

Key Responsibilities:

Primary Responsibilities

• Process and ensure accurate and timely payroll in Paycom for all employees.
• Review and verify employee time records, ensuring compliance with company policies.
• Maintain and update payroll records, including new hires, terminations, and pay adjustments.
• Assist with payroll reporting, year-end procedures (W-2, tax filings), and reconciliation.
• Address employee payroll inquiries, deductions, and benefits-related questions.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Collaborate with HR and finance teams to ensure payroll accuracy.

Finance & Accounting Responsibilities

• Accounts Payable/Receivable: Prepare invoices and post payments to customer accounts.
• Enter and process vendor bills, ensuring timely payments.
• Reconcile credit card statements and resolve discrepancies.
• Assist with financial reporting, ad-hoc reports, and accounting projects as assigned.
• Maintain and update financial records in NetSuite and Microsoft Excel.
• Perform other clerical and bookkeeping tasks related to accounting.

Secondary Responsibilities

• Electronic filing and document organization.
• Updating computer records and databases.
• Other tasks and duties as assigned.

Qualifications & Skills:

• Two-year degree in accounting or working toward a four-year degree in accounting, finance, or a related field.
• 1-3 years of experience in payroll, finance, or accounting preferred.
• Experience with Paycom HRIS is a plus.
• Strong working knowledge of accounting principles, NetSuite, and Microsoft Excel is a plus.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong problem-solving skills and ability to maintain confidentiality.
• Effective written and oral communication skills.
• Ability to prioritize, organize tasks, and manage time efficiently.
• A team player with strong interpersonal and collaborative skills.

Attributes for Success:

• Accountability
• Initiative and follow-through
• Problem-solving ability
• Strong listening and communication skills
• Adaptability and flexibility
• Organizational and time management skills
• Productivity and prioritization

Physical Requirements & Work Environment:

• Sitting for long periods at a desk and in meetings.
• Ability to see and hear with or without an aid.
• Work is primarily in an office setting.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Office is closed over 30 days per year!
• 401(k) with company match.
• Professional development opportunities.

If you are detail-driven, highly organized, and passionate about payroll and finance, we encourage you to apply!

Additional Notes:

• KOTM complies with all EEO and ADA laws and is an equal opportunity employer.
• Employment is at-will, and job descriptions are subject to change as needed.
• Reasonable accommodations are provided for applicants and employees with disabilities.
• All employees must verify identity and eligibility to work in the United States.